Supplier questionnaire on quality, environmental and social practices

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A - Identification

Company name

Activity

Address

Turnover

Turnover unit

Number of employees

Phone

E-mail

Key Quality / Hygiene / Environment contacts

First name

Last name

Function

Others

B - Contact information in case of crisis management

Informations below will be used in case of sanitary crisis and must be accessible 7 days a week, during and outside working hours.

Name

First name Last name

Phone number

E-mail address

C - Quality

1) Has your company a quality management system ?

Yes

2) Is your company ISO 9001 certified ?

Yes

Certificate

Taille max. des fichiers : 5 MB.

If so, please send a copy of certificate.

3) Anyway, do you lead a full audit on your traceability system at least once per year ?

Yes

4) Do you manage a procedure for claims and returns ?

Yes

5) Do you welcome external audits, by customers for example ?

Yes

6) About fraud : Do you have a fraud assessment system ?

Yes

If so, how often is your fraud assessment system updated ? Do you know some examples of fraud on the range of products that you deliver to us ?

7) Have you put in place means of combating malicious acts ?

Yes

If so, which ones ?

D - Hygiene in production

1) Has your company a hygiene management system ?

Yes

2) Is your Hygiene Management System BRC certified?

Yes

If not, do you intend to be BRC certified ?

Yes

If so, within what time frame ?

3) What certifications does your site have ?

IFS, ISO 22000, AIB, FSSC 22000...

File

Déposer les fichiers ici ou

Taille max. des fichiers : 5 MB, Max. des fichiers : 5.

Please send a copy of certificates.

For contractors, do you have certifications or approvals specific to your sector of activity ?

Yes

If so, which ones ?

File

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Please send a copy of certificates or approvals.

4) Do you plan such actions ?

Garments cleaning

Facilites cleaning

Employees information

Products protection

HACCP risk assessment

Others

If others

5) Do your pre-shipment checks include ? (tick the QC done)

Food contact agreement (when required)

Good condition of the packaging (risk of insertion of moisture, rodents, foreign bodies...)

Reference error (by confusion when loading, circuit badly purged...)

Contamination of the product, i.e.*

*Contamination of the product, i.e. : - Presence of foreign bodies (machinery components, cutting blades, glass, rodents, splinters...)- Pollution of the product with any external chemical agent (lubricant, detergent, reagent...)- Pollution of the product with any harmful micro-organism (moulds or pathogenic germs...

E - Environement

1) Has your company an environmental management system ?

Yes

2) Is your company ISO 14001 certified ?

Yes

File

Taille max. des fichiers : 5 MB.

If so, please send a copy of certificate.

3) Did you realise an environmental diagnostic ?

Yes

4) Do you plan such actions :

Energy savings

Ecodesign

Air pollution

Water pollution

Waste management

Use of recycled materials

Others

If others

F - Ethical issues

1) Is child labour prohibited in the company ?

Yes

2) Is your company in line with local employment legislation ?

Yes

3) Does the Company lead a risk assessment for health and safety on all its activities, including worker participation ?

Yes

4) Any form of discrimination, bribery or illegal wages is prohibited in the company ?

Yes

5) Harassment and any inhuman treatment are prohibited in the company ?

Yes

6) Freedom of unionism and/or right of collective bargaining are proved in the company ?

Yes

7) In the last two years, have you passed any audits :

SEDEX

BSCI

ICS

SA8000

Others

If others

File

Taille max. des fichiers : 5 MB.

Please send a copy of the last.

If not, do you undertake an ethical policy in that way ?

Yes

8) Do you have ethical requirements (respect for labor law, etc.) towards your suppliers ?

Yes

G - ESG (Environment and Social Governance)

1) Does your company has a designated personnel / committee, to manage your ESG related matters ?

Yes

If yes...

First name Last name

E-mail

2) Does your company publish a ESG/sustainability report (greenhouse gas, carbon footprint...) ?

Yes

File

Taille max. des fichiers : 5 MB.

Please attach the report.

3) In the last two years, select the ESG/sustainability initiatives your company voluntarily participes in...

EcoVadis

BCorp

Lucie

Others

If others...

File

Taille max. des fichiers : 5 MB.

Please send a copy of the last evaluation or report.

4) Does your company have a formal policy in place in business ethics ?

Yes

File

Taille max. des fichiers : 5 MB.

5) Does your companies posses anti-corruption rules ?

Yes

File

Taille max. des fichiers : 5 MB.

6) Does your factory have a range of eco-responsible products ?

Yes

To precise...

H - Your contribution

Other comments on your whole QHE management ? Your projects in that field and your involvement to sustainable development ? Have you realised specific actions that you would be pride to let us know ? How do you see your contribution to quality & CSR management for SPHERE sites ?

Signed by...

First name Last name